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Privacy statement

Purpose of the Privacy Statement

Leadership Development Centre information is collected and held centrally by the Public Service Commission. We use this information to support analysis and research about current and future leadership in the public service.  This information also ensures that we have accurate data about our leaders, including development, as well as our LDC member agencies.

Consultation and review

The Leadership Development Centre will review the Privacy Statement at regular intervals to ensure it reflects appropriate standards for collecting and using personal information. We will consult, as appropriate, with the individuals and organisations that provide data when we review the Privacy Statement.

What information is collected?

The information collected is at a unit level which means there is a separate record for each individual. This record contains information that will identify you. The information covered by this Privacy Statement will be collected at various times as required and may include any or all of:

Profile information 

  • Contact information
  • Role/position information
  • Ethnicity (only as a part of programme participation)
  • Leadership development information
  • Accreditation information
  • Other talent related information

Assessment information

  • Prior assessment information
  • Data from assessments
  • Any related information

Where information is sourced from

From you directly: Information is provided by you when you register for events, programmes or assessments. Information is provided by you when you create an account for the LDC website.  Information is provided by you when you engage with us on behalf of your agency.

From third-party providers: we may receive information about you from providers which we upload to your profile information in the Digital Platform, examples of this might be - summary assessment data or LSP Assessment Reports.

Accuracy of data

The Leadership Development Centre relies on agencies, assessment providers and individuals to ensure, as far as possible, that the data provided to us is accurate:

  • Assessment providers ensure accuracy of the assessment summary information supplied to designated privileged users to enter into the Digital Platform.
  • You, the individual, can request a copy of your current information and advise of any changes by contacting info@ldc.govt.nz When your information is to be used you will, wherever possible, be provided the opportunity to validate your information.

Privileged users who have access to unit level data, are able to validate, update and/or correct the information. If they suspect or are advised that your information may be out-of-date, incomplete or inaccurate, they will take all reasonable steps to address this with the individual and/or other data source before it is used.

Obligation to provide information

We collect some demographic data (i.e. gender and ethnicity) to monitor progress towards a senior leadership that reflects the communities we serve. You are not obliged to provide and can withhold this demographic information if you choose. If you wish to withhold this information, please discuss this with your agency Human Resources team in the first instance.

You can request a copy of your current information and advice of any changes by contacting info@ldc.govt.nz

Confidentiality

Some of the information provided by you to third-party assessment providers will be held confidentially by the provider and will not be provided to the Leadership Development Centre. This includes prior assessment results, and information such as responses to online leadership questionnaires, and immediate manager’s views.

Personal information is stored securely by the Leadership Development Centre. The Leadership Development Centre will not disclose any information held on you other than in accordance with these Terms and Conditions, unless required and authorised by you or by law.

Access to information

Your individual information can be accessed by:

  • You the individual: you can request a copy of your information and request any changes to this by emailing info@ldc.govt.nz If any of your information needs to be corrected or updated these changes will be made on your behalf by a designated Public Service Commission employee with privileged user status.
  • Public Service Commission: Privileged user access is provided to the Public Service Commissioner and designated Public Service Commission employees/contractors/secondees, for legitimate purposes. These purposes include development and statistical analysis and research.

Use of Information 

The information provided will be used for:

  • Development: Informing selection of participants for leadership development programmes, individual development opportunities (such as Fellowships) and events.
  • Events: Informing invitations to participate in forums and connection sessions.
  • Agency details: Keeping agency and member information and contacts up to date.
  • Membership: Tracking and maintaining accurate membership records.
  • Reporting: Reporting on LDC activities and contributions to the LDC Quarterly and Annual Reports
  • Assessments: Assisting in setting up and managing leadership assessments

Participation

If you leave your role and are no longer in a participating public sector organisation, your profile will be made ‘inactive’. Inactive profile information is still searchable by the Leadership Development Centre for statistical analysis and research purposes for a period of 5 years. Your profile can be re-activated should you return to a participating public sector organization within that time. After 5 years your data will be deleted. For requests regarding your information, email info@ldc.govt.nz

Storage of data

Data is stored on a secure cloud service provided by Microsoft. Only the Director of the Leadership Development Centre at the Public Service Commission and the Public Service Commission system administrator can give Privileged user access to the system that holds this data.

Implementation of this Privacy Statement

The following are processes to ensure the requirements of this Privacy Statement are applied:

  1. Privileged users sign a Privileged User Confidentiality Agreement (PUCA) before they are provided with access to the Digital Platform.
  2. Individual data is provided by the individual completing digital input forms and/or emailing the Leadership Development Centre. Input forms may be pre-populated with data already held on the Digital Platform. To keep this information secure and private:
    1. All documents and emails transferring those documents are classified as “In Confidence” to signal it must be treated in accordance with protective security requirements for that level
    2. All conversations over the phone when gathering information are confidential
    3. Information is not posted by surface mail
    4. All the electronic copies of assessment information are stored in a secure system with limited access based upon roles and responsibilities
  3. Where a physical copy of a record is printed, this will be labelled as “in confidence” and handled in accordance with that classification. Documents will be securely disposed of once the purpose for printing has been achieved.
  4. Regular audit reports are produced to monitor usage of the system and ensure this Information Protocol and Privacy Statement is being complied with.